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Privacy Notice

PRIVACY NOTICE

for

Pupils in Schools, Alternative Provision and Pupil Referral Units

and Children in Early Years Settings

Privacy Notice - Data Protection Act 1998

Hillsborough Primary School is a data controller for the purposes of the Data Protection Act. We collect

information from you and may receive information about you from your previous school and the

Learning Records Service. We hold this personal data and use it to:

• Support your teaching and learning;

• Monitor and report on your progress;

• Provide appropriate pastoral care, and

• Assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance

information1 and personal characteristics such as your ethnic group, any special educational needs

and relevant medical information. If you are enrolling for post 14 qualifications we will be provided

with your unique learner number (ULN) by the Learning Records Service and may also obtain from

them details of any learning or qualifications you have undertaken.

We will not give information about you to anyone outside the school without your consent

unless the law and our rules allow us to.

We are required by law to pass some information about you to the Local Authority and the

Department for Education (DfE)

If you want to see a copy of the information about you that we hold and/or share, please contact

Mrs C Reynolds.

If you require more information about how the Local Authority (LA) and/or DfE store and use your

information, then please go to the following websites:

http://www.sheffield.gov.uk 2and http://media.education.gov.uk/assets/files/doc/w/what%20the%20department%20does%20with%2

0data%20on%20pupils%20and%20children.doc

http://www.education.gov.uk/researchandstatistics/childrenandyoungpeople/a0064391/who-thedepartment-

passes-pupil-data-to

1

 

Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools as part of

Censuses for the Department for Education. This footnote can be removed where Local Authorities collect

attendance for under 5’s for their own specific purposes.

2

 

Local Authority to provide link to their website with info on uses they make of data and any other

organisations they share data with such as Connexions. Ideally they should also provide an address where

parents without internet access can write for information.

PN1-DfE (2011-07)

 

2

If you are unable to access these websites we can send you a copy of this information. Please

contact the LA or DfE as follows:

First Point, Sheffield City Council, Howden House, 1 Union Street, Sheffield, S1 2SH

• Public Communications Unit

Department for Education

Sanctuary Buildings

Great Smith Street

London

SW1P 3BT

Website:

 

www.education.gov.uk

email:

 

http://www.education.gov.uk/help/contactus

Telephone: 0370 000 2288

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