Pupils in Schools, Alternative Provision and Pupil Referral Units
and Children in Early Years Settings
Privacy Notice - Data Protection Act 1998
Hillsborough Primary School is a data controller for the purposes of the Data Protection Act. We collect
information from you and may receive information about you from your previous school and the
Learning Records Service. We hold this personal data and use it to:
• Support your teaching and learning;
• Monitor and report on your progress;
• Provide appropriate pastoral care, and
• Assess how well your school is doing.
This information includes your contact details, national curriculum assessment results, attendance
information1 and personal characteristics such as your ethnic group, any special educational needs
and relevant medical information. If you are enrolling for post 14 qualifications we will be provided
with your unique learner number (ULN) by the Learning Records Service and may also obtain from
them details of any learning or qualifications you have undertaken.
We will not give information about you to anyone outside the school without your consent
unless the law and our rules allow us to.
We are required by law to pass some information about you to the Local Authority and the
Department for Education (DfE)
If you want to see a copy of the information about you that we hold and/or share, please contact
Mrs C Reynolds.
If you require more information about how the Local Authority (LA) and/or DfE store and use your
information, then please go to the following websites:
http://www.sheffield.gov.uk 2and http://media.education.gov.uk/assets/files/doc/w/what%20the%20department%20does%20with%2
Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools as part of
Censuses for the Department for Education. This footnote can be removed where Local Authorities collect
attendance for under 5’s for their own specific purposes.
Local Authority to provide link to their website with info on uses they make of data and any other
organisations they share data with such as Connexions. Ideally they should also provide an address where
parents without internet access can write for information.
If you are unable to access these websites we can send you a copy of this information. Please
contact the LA or DfE as follows:
• First Point, Sheffield City Council, Howden House, 1 Union Street, Sheffield, S1 2SH
• Public Communications Unit
Department for Education
Great Smith Street
Telephone: 0370 000 2288